ADMIN & FINANCE ASSISTANT

SASSCAL invites applications for the position of ADMIN & FINANCE ASSISTANT in its Regional Secretariat, located in Windhoek, Namibia. Reporting to the Finance and Administration Manager, the Admin & Finance Assistant will support the Regional Secretariat with accounting and administrative tasks. S/he should be able to work under extreme pressure and multi-task effectively. The ideal candidate should be a self-starter with multicurrency QuickBooks working experience.

 

Key Performance Areas:

  • Data processing in QuickBooks (Invoices, Purchase orders, payments, journals)
  • Assist with Cash flow management and review petty cash, reconcile cash, and perform surprise petty cash counts
  • Assist with Budgeting and process payments and updating the cash book and reconcile All General ledger and Balance sheet accounts
  • Submission of VAT returns and follow up on any outstanding returns
  • Reconcile the vendor accounts and custodian to the official SASSCAL deposit, cheque, and receipt books
  • Perform various Online banking payments (EFT) and uploading of supplier details
  • Prepare Cheque payments to various suppliers Reporting & auditing and process monthly and donor reports and reconciliations
  • Provide training to other staff on reporting and accounting and review of National Nodes monthly reports
  • Assist with internal reviews and responding to audit queries Administrative
  • Initiate travel logistics for the department
  • Prepare correspondence, photocopy, file and mail financial documents

 

Minimum Educational Qualification:

A Bachelor’s Degree in Accounting, Finance or Commerce or the equivalent. In addition to the above, an in-depth knowledge of multicurrency accounting and reporting, using QuickBooks Accounting Software. Working knowledge of VIP Premier payroll software will be an added advantage.

 

Minimum Experience Required:

Three (3) years of job-related experience in a similar organization. Experience working with Microsoft Word, PowerPoint, Excel software and internet tools.

 

Special Requirements:

Ability to work effectively under pressure. Ability to maintain pleasant working relationships with individuals of different national and cultural backgrounds. Proven planning and organizing skills, strong negotiation and conflict management skills as well as excellent oral and written communication skills in English.

 

Application process:
The deadline for applications is 23rd of August 2024

Applicants should send a cover letter and a CV with details of relevant experience and three traceable referees

Applications should be addressed to:

The Executive Director, Dr. Jane Olwoch

SASSCAL Regional Secretariat

28 Robert Mugabe Avenue (Corner of Robert Mugabe and Newton Street)

P. O. Box 87292

Windhoek

 

People from designated groups as prescribed by the Affirmative Action Act are encouraged to apply.

Please note that only short-listed applicants will be notified by the 30th  of October 2024.

No email applications will be accepted.

Further information and application, please visit https://opportunities.sasscal.org/